Inclusion of LWOP on payslips and in reports

Leave Without Pay (LWOP) is unpaid leave enabling an absence which has been approved by the employer. Typically LWOP would only apply or be accessed when an employee’s annual or personal leave is exhausted.

Reporting Leave Without Pay (LWOP) in reports and payslips involves key considerations:

1. Recording LWOP: When an employee takes LWOP, it is recorded in Payroll including specifying the start and end dates of the leave period and any relevant notes.

2. Generating Reports: Reports include details of LWOP taken by employees during the reporting period. These reports include employee names, employee IDs, LWOP start and end dates, total LWOP hours taken.

3. Incorporating LWOP in Payslips: LWOP is reflected on payslips in the Earnings and Leave Taken section. The payslip indicates the period of LWOP taken by the employee and any impact it has on their salary or benefits.

4. Compliance and Documentation: Maintain accurate records of LWOP requests for compliance purposes and future reference. This ensures that LWOP reporting serves as an audit trail to demonstrate compliance with legal requirements and company policies.

By following these steps, companies can effectively report LWOP when approved and taken, ensuring transparency and accuracy in leave management and payroll processes.

For more information: Managing Leave Without Pay and Leave Overview

‍